Insights
Insights
As one of the headline technologies of this decade, artificial intelligence is making its way into the workplace in many different ways. One of the key AI tools that has been a mainstay is ChatGPT. This is the same technology that now powers Microsoft’s Copilot for Microsoft 365.
As with all of the key Microsoft 365 applications, Copilot works with Microsoft PowerPoint, empowering you to use the application in new, powerful ways. With this inclusion, PowerPoint is now a productivity powerhouse, in which what would’ve once maybe taken hours now takes a few seconds.
In this blog, we will go over the top 5 ways that you can use Copilot in Microsoft PowerPoint to take advantage of the power of GPT and use PowerPoint to its fullest potential. We’ll even include example prompts so you can easily apply this within your workplace and take advantage of the many benefits of Copilot in Microsoft PowerPoint.
Creating presentations can take a lot of time. Firstly, you’ll need to find the information, choose a template and format your presentation. This can take hours, often slowing down your workflow when preparing to pitch to a client or your team.
However, with Copilot in Microsoft PowerPoint, you can easily create draft presentations in a straightforward prompt.
All you have to do is ask Copilot to make a PowerPoint presentation about something. It’ll use data from your organisation’s files and the GPT model to fill in the gaps and create a detailed presentation draft.
If you have a specific template that you want to use, you can tell Copilot to use it. All you need to do is create a new presentation with said template and save it. You can then ask Copilot to ‘create a presentation about [something] from [file]’, and it’ll overwrite the template file.
This makes drafting PowerPoint presentations simpler than ever. It also means you can complete them in a fraction of the time, saving time for your business.
Sometimes, presentations can be far too long to read. If you just need the key information, sifting through lots of slides and graphics will take up time.
Copilot solves this by letting you summarise information from a PowerPoint presentation in seconds. All you need to do is ask Copilot to ‘summarise this slide/presentation and identify key takeaways,’ and Copilot will find all of the key information, saving you time and ensuring that you can easily access the information that you need.
You can also ask for specific summaries and information about different topics within your presentation. Copilot will search your presentation for the information you’ve requested and present it to you, meaning you don’t have to search for it yourself.
You can use Copilot to ensure that your organisation’s branding is consistent throughout your presentations without having to painstakingly layout and organise your brand’s identity manually.
You can ask Copilot to ‘save the branding within this presentation as a template,’ and Copilot will do so by using the organisational data to create a new template that you can use for future presentations.
In addition, you can use an organisational asset library within Sharepoint to create assets for all of your documents, which Copilot will pull from to use as branding in all of your 365 applications, including PowerPoint.
Sometimes, it may not be easy to know how to organise your presentations within PowerPoint. After all, when working with so many slides, ensuring they’re all organised in a way that makes sense can be difficult. However, Copilot can quickly help with this.
All you need to do is ask Copilot to ‘Organise this presentation,’ and Copilot will do so, arranging the slides in a sensible order and creating heading slides for each section.
However, you may find that you don’t like how Copilot has organised your presentation. If this is the case, you can simply press the undo button on the ribbon. This will return your presentation to its original state, letting you continue as before or ask Copilot to organise it more precisely.
In addition to completing tasks, Copilot can sift through presentations to extract information from them to use as data. This means asking Copilot questions about your presentation will give you solid answers in seconds.
You can use Copilot to get information quickly, turning a slide into a few sentences. With this, you can quickly and easily find what you need and ask follow-up questions.
If you have a question about something raised in the presentation, simply ask away! Copilot will use the slides and other contextual information to answer your questions.
This will let you get the most out of the information within your PowerPoint presentations.
Artificial intelligence is here to stay, and Microsoft Copilot is one of the best ways to introduce it into your organisation.
PowerPoint can work wonders turning what would be a time-consuming task into one that can be done in seconds. It can also use information to give you answers about your presentation or summarise the whole presentation.
Contact us today if you want to start with Microsoft Copilot or 365 but don’t know how to do so. Our experts are here to help and will ensure you hit the ground running regarding Microsoft 365.